New Trends in Social Learning & Development Part 4

We’re nearing the end of our journey through the SkillSoft “The Eight Truths of Social Learning. Now.” white paper. Today, we’ll investigate yet another “truth” as it relates to onboarding.

Truth #6 – You Need Multi-Generational Appeal

While you may be focusing a lot of recruiting efforts on Generation X and the Millenials, you still hire and onboard people from older generations as well. These workers may have a lot of experience to draw on that helps them get up to speed fast at a new job. However, the whole point of having a social learning and development program is to encourage people to keep on learning.

Older workers are just as likely as younger workers to appreciate the intellectual challenge of continual workplace education. It keeps things from getting boring. Picking up new information and honing skills also makes them feel that they are being given the same opportunities as young employees – an important factor in minimizing age-related discrimination claims. Any acculturation, orientation, learning, development, and socialization tools you offer in the workplace should take this into account.

Multi-media learning and development software has broad appeal since it lets workers choose their own style and pace for education. For example, someone who grew up in the age before YouTube and podcasts may feel that reading is the fastest way to learn. A 55 year old employee might feel they can absorb 5 times as much information by reading for 20 minutes versus watching a 20 minute video. In contrast, a 25 year old might find an all-text approach to learning too mind numbing to “stick”.

On the other hand, social contact is something pretty much everyone enjoys. It’s just a matter of letting employees have some control over the speed and frequency of interaction. One worker might enjoy a chat forum with instant responses while another prefers private messaging that gives them time to think.

In the final analysis, making sure new hires of every age get the help they need to make the most out of your social learning and development platform is the most important thing. The Emerald Software Acculturation Portal can play a role in helping new employees learn to use your intranet and social networking tools effectively.

New Trends in Social Learning & Development

What’s going on with social learning right this very minute? SkillSoft offers some answers to this question in a recent white paper “The Eight Truths of Social Learning. Now.” It explores what the company has found in developing and implementing its own InGenius® platform along with practical suggestions for making any system function more effectively. Let’s look at the first of 8 “Truths” and how it might apply to a social platform used as part of acculturation onboarding.


Truth #1 – Social Learning Requires 3 Elements

According to SkillSoft, you need a solid platform, great content, and a thriving community to make this type of initiative work. This combination of infrastructure, information, and individuals is the three legged stool upon which social learning rests.

Infrastructure

The platform is the foundation. If your application isn’t easy to use, no one will want to spend time engaging with it. You may want to use a module that meshes with your current HR suite, or one that relies on an established, external social network. Cost and ease of implementation aren’t the only factors to consider. Your decision might depend on how much inside information might be revealed in the discussions that take place between coworkers. For a social platform that meshes with an advanced learning and development system, you might even go with a custom application.

Information

Content is the next stage – and this is where you have to look within your company to find talent. An outside vendor can set up your software, but only those who are embedded in your organizational culture can provide the “wetware” to make your site interesting. Don’t expect your employees to grow the network on their own. You have to lead the way. HR and managers may well have to generate 75% or more of the content during the initial phases. This is an ideal time to set the tone by focusing on business and employee development related topics rather than social chit-chat.

Individuals

A great deal of the community building happens organically once you have the first two legs of the “stool” in place. However, HR should also ensure that new hires are given an extra incentive toward participating. This can be done as part of acculturation onboarding by assigning social learning tasks. Virtual meet and greets are also a great way to generate content and discussion. If you have relevant educational information hosted on your platform, new hires will quickly learn that this is the place to go to learn how to fit in with your organization.

HR Software Metrics

Now more than ever, HR is looking at hard numbers to make decisions about HCM strategies. This is becoming easier since HR software vendors are incorporating better tools for analysis and reporting into their products. These days it’s possible to measure in detail how a wide spectrum of workforce related decisions impact business outcomes. But evaluating the past in light of the present is just one way to look at the data. It can also be used for predictive purposes. Workforce.com has put together an article outlining how some companies are using workforce metrics for forecasting and planning – the latest strategic implementation of HR technology for employers who want an edge on the competition.


Adequate Staffing Requires Foresight

Predicting the need for and availability of labor is the most obvious type of HR analysis. Recruiters need to understand how a combination of factors such as future growth and potential attrition of key existing employees will impact staffing requirements and capabilities. This makes it possible to create retention and succession strategies targeting positions that are at the highest risk. Appropriate use of predictive HR metrics could also lead to better choices during recessions. Too many employers have found out the hard way that they laid off the wrong people over the last few years. Now, there’s a critical shortage in areas like development and middle management where employees are not easily replaced.

What Could Change for HR?

The emphasis on forecasting may lead to a greater demand for HR statisticians. The ideal candidate would be someone who understands software (like an HRIS analyst) so the best tools are implemented for capturing the right kind of data. This statistician would also have to understand how concepts like employee engagement intersect with hard numbers.

Onboarding is Ripe for Further Analysis

One area that is being studied for its ability to predict turnover is onboarding. According to information compiled by the Aberdeen Group, companies that have a well developed acculturation onboarding strategy fare better than their counterparts in retention of talent. Onboarding software plays an important role in ensuring new hires are fully equipped and engaged. Applications such as our Universal Onboarding and Acculturation Portal provide analytic tools to help HR measure outcomes and identify ways to increase efficiency in onboarding.

More HR Tech Best Practices

Last week we looked at a couple of items from Workforce Management’s latest technology whitepaper (go here to get your free copy). This time, let’s explore a few more concepts from the paper’s contributors and how they relate to onboarding practices and HR software.


Virtual Learning for Leadership

John Ambrose from Skillsoft points to the benefits of using online training to develop new leaders within an organization. The lower cost and higher convenience level of web-based education make this a popular option for many employers. It’s a particularly helpful technology for newly hired managers who need to get up to speed quickly without spending too much time away from the workplace.

From the perspective of social support, virtual interaction can be helpful in mentoring employees at every level to encourage leadership growth. Online training and skills testing implemented during acculturation onboarding can also make it easier for employers to identify high-potential employees early on. Emerald Software’s products support integration with virtual training vendors and internal social networking platforms to help achieve these objectives.

HR and Employees Benefit from Tech Trends

Sumtotal Systems offers a roundup of 6 trends that can dramatically increase strategic performance for HR. The move toward software that captures information for analysis is one of the most interesting. HR needs solid business intelligence data to boost productivity and decrease operation costs. In onboarding, this type of data can be collected and used to measure the average time to productivity for new hires and areas for HR process improvement.

Another trend is the implementation of employee self service portals. Putting an onboarding module in place is the logical first step for organizations that want to make workers more self-sufficient and ease the burden on HR. A well designed onboarding application can be set up to automatically distribute error and omission free new hire data to an ESS platform. From there, it can be updated by the worker as changes occur over time.

HR Tech Best Practices

Workforce.com has a new whitepaper available on Best Practices in HR Technology. It’s free (registration required), so make sure to request a copy. The paper covers different aspects of technology selection and implementation with contributions from major players like SAP, Ultimate Software and Workday. The first segment is about questions HR should ask potential vendors. Not surprisingly, 2 of the 7 questions are about SaaS. Customers expect 24/7 accessibility and selecting a web-based application is one of the easiest ways to ensure this.

Ultimate Software also talks about the latest HR technology buzzword “unified”. So, you can expect to see more discussions comparing pros and cons of unification vs. integration – just like the current discussions about integrating vs. interfacing. Of course, as a suite software provider Ultimate Software has a vested interest in highlighting any problems with integrating applications from multiple vendors. There’s a balance to be struck between the ease of using a unified system and the strategic benefits of selecting and integrating Best of Breed modules. Chuck Ros talks about precisely this topic in his ere.net article here.

A Payroll Provide Weighs In

Perquest offers some interesting insights about the complexity of HR. According to a recent research study, human capital management at many mid-sized companies is as complex as it is for large organizations. The belief that the challenges faced by HR are directly tied to the size of the workforce is widespread but just doesn’t hold true. So, mid-sized employers may be allocating less money than they should to strategic technology initiatives for HR. This can have serious repercussions.

The fact is that a mid-sized company must meet the same standards as a large company for labor law compliance. The actual risks associated with non-compliance in HR may actually be higher for mid-sized businesses than for large businesses. A single costly incident can disproportionately impact an organization with less capital and fewer high-priced lawyers on speed dial.

Perquest noted that the complexity of compliance is one reason employers often outsource various HR and Payroll functions. However, there are some processes such as onboarding that can’t be effectively outsourced (since using a PEO doesn’t necessarily protect against non-compliance penalties). So, HR may want to use a blend of outsourcing and internal process improvements to achieve their compliance objectives. Implementing Universal Onboarding is a good place to start for mid-sized businesses since the costs are low, ROI is swift, and the benefits are easy to communicate to upper management.

How Can Onboarding Software Be Leveraged To Save Money?

Over the last few weeks, we’ve looked at the ways HR software delivered via SaaS and cloud computing is attractive to business owners; but what about onboarding software in particular? Where does it fit in the strategic picture for IT, HR, and business leaders looking to cut costs? Are there any compelling reasons to add an onboarding module to a suite of advanced SaaS HR software that already has recruiting, training, benefits management, ESS, and succession planning functions?


Actually, there are several arguments that can be made for the value of an automated onboarding program no matter how good the rest of your HR software already is. First, the quality of the data in your HRIS database is only as good as the data entry that supports it. New hires often make errors in their paperwork or leave out critical information on electronic forms. If HR notices these mistakes, they may get fixed (requiring extra work). If not, data errors end up going into the system where they may be distributed to other applications.

For example, a W4 with conflicting elections will wind its way to Payroll where it can cause problems with tax deductions on an employee’s paycheck. With an I9, the issues might not become apparent until the ICE auditors show up – and then it’s too late. Automated Universal Onboarding software completely bridges the data collection gap between Recruiting and general HRIS. It eliminates redundant data entry and prevents new hires from making mistakes or leaving required fields blank on their electronic forms.

So, these are 2 of the most obvious ways onboarding software can be used to save money:

1. Eliminating errors and omissions in both initial forms completion and distribution of data to HRIS and other back end systems. This increases compliance with labor laws and with internal company rules.

2. Replacing an inefficient hybrid of paper and electronic systems with a fully automated virtual HR process for onboarding new hires. This cuts administrative costs immediately and supports corporate eco-friendly initiatives.

The SaaS and cloud based versions of Emerald’s onboarding solution also deliver benefits such as vendor-provided maintenance, high levels of data security, constant system availability, pricing based on actual usage, and immediate scalability during peak hiring seasons. Finally, increasing the efficiency of data collection during onboarding permits the implementation of tax credit forms that allow businesses to capture incentives from both state and federal governments.

Interesting HR Software Acquisitions

If your organization does business with any of the major players in the HR software industry, you may see some new product offerings in 2011. Last year, a large number of firms made strategic acquisitions of products to add to their portfolio of applications. Here’s a quick look at a few that made the news:


Epicor Acquires Spectrum
This is a significant acquisition for a couple of reasons. It is a blending of separately developed Enterprise Resource Planning and Human Capital Management solutions to be distributed now through a single vendor. Epicor, in choosing to buy Spectrum is showing that web-based HR software is viewed as adding value to the business services software the company makes available to clients. Epicor is leveraging cloud computing and SaaS to make this end-to-end solution highly accessible for a global customer base.

Lawson Absorbs Enwisen
Another SaaS acquisition that hit the news in December is HR software provider Lawson buying Enwisen. Previously, Lawson was reselling Enwisen’s services to its clients. So, they knew the demand was healthy. The addition of this Employee Self Service application rounds out the company’s suite of HR and business solutions.

Administaff Buys OrgPlus
In an example of an HR services firm outside the software field buying up valuable tools, Administaff purchased the OrgPlus line of applications from HumanConcepts. This gives the PEO firm a useful tool to assist clients in planning and modifying their organizational structure. Mid-sized and small businesses may benefit from having access to this application to determine their staffing (or employee leasing) needs on an ongoing basis.

Buying Frenzy Still Ongoing

That’s just brushing the surface of all the deals that went down in 2010. Workforce Management has an overview of additional acquisitions in the talent management field. One aspect of all this buying and selling that may impact customers is the fear of service disruption. Fortunately, with web-based applications the transfer of responsibility from one vendor to another is often easier than it would be with on-premise licensing.

What is clear is that suite HR software vendors know there are still many niche product out there that are better than what they are currently offering their clients. That’s why they are rushing to buy them up. At Emerald Software Group, we take a slightly different approach. We focus on partnering with other firms that are offering their own Best of Breed products that interface with our AllegroHR applications. That way, our clients can choose exactly the services they need for their specific industry without paying for anything they don’t need.